Estonian Banking Formats - User Guide
This extension adds Estonian localization for banking functionality in Dynamics 365 Business Central.
Estonian localization includes:
- Payment reference numbers for sales- and service invoices
- Sales document layouts (Order, Invoice, Cr. Memo) with commonly used requisites
- Estonian SEPA payment format
- Estonian SEPA statement format
- Payment application rules
Install activities
After the installation of extension page Estonian Banking Formats Setup must be opened, because this triggers the background installation of formats needed (Data Exchange Definitions, Bank Export/Import Setup, Document Layouts).
Page must be opened in every company, where Estonian Banking Formats shall be used.
Payment Reference Numbers for Sales and Service Invoices
Using payment reference numbers in sales helps you apply cash receipts and invoices when processing bank statements.
To use payment reference numbers in sales- and service invoices, open Estonian Banking Formats Setup and set Sales Reference No. as:
- Create from Customer No. - In this case, the Payment Refernece No. will be generated for new customers and then taken from customers to the new sales- and service invoices.
- Create from Invoice No. - In this case, if Payment Refernece No. on sales invoice header is empty before posting, then it will be generated from invoice number in the posting process. For service invoices it will always be generated from service invoice number.
Sales Document Layouts
Three new custom layouts has been added to provide commonly used company and banking information on sales documents:
- 1305 - Estonian Order Confirmation
- 1306 - Estonian Sales Invoice
- 1307 - Estonian Sales Credit Memo
You can see if layouts are installed in Estonian Banking Formats Setup. If not installed, please contact your partner.
Bank Statement Import Format (SEPA Statement Format)
To be able to import bank statements from bank to Business Central, Estonian SEPA statement format has been added.
You can see if format is installed in Estonian Banking Formats Setup. If not installed, please contact your partner.
To setup statement format for a bank account, open Bank Accounts and edit bank account you would like to setup.
Choose SEPACAMT-EE for Bank Statement Import Format.
Payment Export Format (SEPA Payment Format)
To be able to submit payments from Business Central to bank, Estonian SEPA payment format has been added.
You can see if format is installed in Estonian Banking Formats Setup. If not installed, please contact your partner.
To setup payments format for a bank account, open Bank Accounts and edit bank account you would like to setup.
Choose SEPACT-EE for Payment Export Format.
Payment Application Rules
Business Central payment application rules have been complemented by two new components:
- Reference No. - helps in the process of document matching.
- Registration No. - helps in the process of customer/vendor match.
New rules does not require setup and thus are not visible in Payment Application Rules.
Rules are used on action Apply Automatically in Payment Reconciliation Journal.
Note! (from BC21) It’s reccommended to set Disable Automatic Payment Matching to true on Bank Account Card in order to avoid running BC standard application process during bank statement import (since it’s not using Reference numbers to match, it’s slower and less accurate).
Payments to Vendor improvements
With action Suggest Vendor Payments in Payment Journals:
- Selection Only payments to Same Bank suggests only payments to these vendors, that have a bank account in the same bank as “Bal. Account No.” bank specified on journal batch
- Solution searches for vendors with a bank account in the same bank and if finds then sets it to Recipient Bank Account
- Solution is active only then when batch has Bal. Account Type as Bank Account and Bal. Account No. has bankaccount with IBAN.
- Selection and per Payment Reference summarizes payments per vendor and payment reference combination
- Payments, that have same reference numbers are summarized.
- Summarized payment’s Message to Recipient consits of all summarized invoice numbers
- If there are so many summarized invoices, that Message to recipient field comes full, then the rest of information is cut from the end.
- If in Vendor Ledger Entries there is Message to recipient field filled then that is used instead of External Document No.
- Message to Recipient takes into account Language code specified on Vendor card
- English and Estonian is supported
“Apply entries” improvements
In journals (incl. Cash Receipt Journal) action Apply Entries inserts applied invoice numbers to journal field Description (standard just entered there Customer/Vendor name).
Improvement is activated by default, but can be deactivated on Estonian Banking Formats Setup page by selecting Use Non-localized Description when applying entries. Additionally it’s possible to activate Use Ext. Doc. No. if Possible in order to use external document numbers instead of BC Sales Invoice numbers.
Payment recipient change
In case the payment recipient differs from the vendor (for example recipient is factoring company or Ministry of Finance), fill in data under Recipient tab on the Vendor Bank Account Card.
If the Recipient Name is filled, it is also used in the payment file.
For more information, please contact:
Estonian Dynamics Partners